From the pen of Past President Garth Hayward:

 To all fellow QACCS members….. I would like to thank each and everyone of you for your support the past year.

A special thanks to the Nationals committee for their support.

 Congratulations to North Free state for hosting a wonderful and very successful Nationals 2011 at Parys.

Well done all of you…. Your hard work and dedication payed off.

 Congratulations to Stoffel Botha for his achievement as a Life Member…. Well done Stoffel it is well deserved and thank you for

You loyal and dedicated contribution to QACCS at all levels.

 In closing I would like to say that it was a honor and a privilege to serve as your president. I enjoyed my term and all the best to Chris

And the new committee for the next term.

 We are looking forward to seeing all of you at Nationals 2012 in Port Elizabeth.

Keep it on the fairway……

Minutes of the Annual general meeting of the QACCS National Council held at Parys 25^th May 31, 2011

1. Notice of meeting   Garth Hayward opens meeting at 18h05

2. Present & apologies: The following people were in attendance Garth Hayward, Gerhard Swanepoel, Dave Coleman, Tommie Du Plessis, Sheldon Bubani, Wihan Lombard, Luke Pillay, Kevin Palmer, Russell Rous, Meredith Jordan, Nico Maas, Bloues Volschenk, Jason Lott, Gerrie Van Zyl, Lieb Krick, Billy Kramer, Thabiso Phakoe, Dodds Pringle, Stoffel Botha, Steve Deetliefs and Johan Herselman.

Apologies were received from Chris Wilkins, Johann Harmse, Roger Potgieter and Karl Rabie.

3. Approval of previous minutes Gerhard Swanepoel- proposed and Dave Coleman seconded

4. Matters arising from previous minutes: None

5. National Presidents report National Captains report will be sent out via email and regional Captains will filter them down to their respective provinces. Captain’s reports were to be brought with to the meeting. Those reports not present will be emailed through.

6. Constitutional matters: The amount of games to be played to qualify for order of merit in your region is up to the respective regions to decide.

The constitution is on the National website.

7. Web-site: Linda will still run the web-site (www.qaccs.co.za). Regions must please make sure their details are correct on the National web-site.

8. Finances

8.1 Karl Rabie will still run the finances

8.2 National Affiliation Fees will remain unchanged at R35.00 per member

8.3 Web-site fees included in the R35.00 affiliation fees.

8.4 Budget for 2011/2012: There will be an R1930.00 deficit for the year 2012

9. Election of Office Bearers:

9.1 Chris Wilkins was selected as National President (Border)

9.2 Roger Potgieter was selected as Senior Vice President (Free State)

9.3 Meredith Jordan was selected as Junior Vice President (Border)

9.4 Chantelle Jansen will be the Secretary (Border)

9.5 Karl Rabie will continue as Treasurer

9.6 Other member Dave Coleman was selected as a Port Elizabeth representative for 2012 Nationals PE

10 Nationals 2011

10.1 18 scores to count

10.2 It was suggested we have 2X smaller trophies for the Milworth Cup Winners + one big trophy

11 Future Nationals

11.1 PE to look and see if they can move Nationals to 2^ND week of May.

11.2 Port Elizabeth 2012

11.3 Northern Cape 2013

11.4 Border 2014

11.5 Gauteng 2015

It was noted that if a Province could not host the Tournament, the next in line would step in.

12 General: Stoffel made a request that a concerted effort be made by Chris Wilkins to get Cape Town QACCS moving.

Meredith Jordan asked it to be minuted that Border has registered with the SARS as well

It was agreed that donations to any charities will done from a Regional level

Gerrie said that securing sponsors for 2011 was a real problem. It was agreed that the National Committee needs to put a plan in place to secure National sponsors for our tournaments. Gerhard Swanepoel assisted by Meredith Jordan will drive this initiative. It was also noted that the regions need to secure their own sponsors to ensure the success of the tournament. Gerrie agreed to share information about their sponsors to help with the regions hosting nationals with National sponsorship. It was agreed that sponsors are vitally essential. A guide book on how to run a successful tournament, including a budget, needs to be designed. Regions need to be transparent about the money collected from a National Tournament. It was agreed by all that the region hosting a tournament will give the National Committee a full financial report after the completion of the tournament. This will include a balance sheet containing Loss/Profit, costs and sponsorships etc.

Meeting closed 19:45

Many thanks

Dave Coleman

Captain 2011 Port Elizabeth

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